Change Office Address


Change Office Address

The shifting of Registered Office can be within the local limits of same city, outside the local limits within same city, from jurisdiction of present ROC to jurisdiction of another ROC  and sometimes, from one state to another.

Process

  • Shifting From one place to another within the local limits of any City, Town or Village 
  • Calling of Board Meeting
  • Passing of Board Resolution
  • Filing of INC-22 with the ROC within 15 days of passing the resolution.

Documents Required 

  • Copy of Board Resolution
  • Proof of Registered Office Address
  • Utility Bill not older than 2 months
  • NOC from the owner

Shifting From one place to another outside the local limits of any City, Town or Village but in the same State 

  • Calling of Board Meeting
  • Holding Extra-Ordinary General Meeting and passing the Special Resolution.
  • Filing of Form INC-22 and Form MGT-14 with the ROC within 15 days of passing the Special resolution

 

Documents Required 

  • Copy of Special Resolution and Board Resolution
  • Proof of Registered Office Address
  • Utility Bill not older than 2 months
  • NOC from the owner

Shifting of Registered Office from One State to another State 

  • Call and Hold a Board Meeting
  • Send Notice of general meeting to all members along with Explanatory Statement.
  • Hold General Meeting and Pass the Special Resolution approving the shifting subject to the approval of the RD.
  • Prepare the Minutes of Extraordinary General meeting/ General Meeting.
  • File a certified copy of the special resolution along with the explanatory statement and altered copy of MOA within 30 days of passing of Special Resolution in form MGT-14.
  • Publication of Notice in News Paper.
  • Prepare a list of Creditors and Debenture Holders and intimate them about the shifting.
  • Prepare an Application in and all relevant annexurse to be filled with the Regional Director for seeking approval for shifting of the registered office from one state to another.
  • Send a copy of the application with complete annexure to the Chief Secretary of the State where the registered office is situated at the time of filing the application and obtain acknowledgment for sending the notice.
  • The Petition along with the enclosure should be Serially Numbered and scanned copy of the petition is filed in Form GNL-2 with Registrar of Companies.
  • The Original Application along with all necessary Annexure for seeking approval of the Central Government (Regional Director) for shifting of Registered office from one State to another shall be filed in Form- INC-23 along with the applicable fee and the required documents.
  • Hearing will take place at the Regional Director office and it should be represented by the company or practicing professional or advocate. The creditors, if any and the representatives of the company may also represent and are heard before making any order.
  • The Regional Director will pass an order confirming the alteration on such terms and conditions.
  • File the order in e-form INC-28 with ROC within 30 days of confirmation of shifting by Central Government.
  • File e-form INC-22 with ROC within 15 days of confirmation of shifting by Central Government.
  • New Certificate of Incorporation will be issued by the Registrar of the State within 30 days, where the company’s registered office is going to be shifted.

Documents Required 

  • Copy of Board Resolution and Special Resolution
  • Copy of minutes of general meeting
  • Proof of Registered Office Address
  • Utility Bill not older than 2 months
  • NOC from the owner
  • Altered MoA
  • Application and Affidavits

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